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Post Event Report Form

2. Name of Organization
3. Date
   Date
5. First Name
6. Last Name
8. Address1
10. Address2
12. City
13. State
14. Zip
18. Name of Event or Project
19. Date of Event or Project
    Date of Event or Project
21. Primary Location of Event or Project
23. Amount Requested
24. Amount Received
26. How the Funds Were Used
28. How many years have you held this event or project?
32. Event Funding Information
34. Actual percentage of funded event costs covered by hotel occupancy tax:
35. Actual percentage of facility costs covered by hotel occupancy tax (if applicable):
37. Actual percentage of staff costs covered by hotel occupancy tax (if applicable):
38. If staff costs were covered, estimate of actual hours staff spent on funded event:
40. Did the event charge admission? Was there a net profit from the event? If there was a net profit, what was the amount and how was it used?
44. Event Attendance Information
46. How many people did you predict would attend this event? (number submitted in application for hotel occupancy tax funds):
47. What would you estimate as the actual attendance at this event?
49. How many room nights were generated at Angleton hotels by attendees of this event or project?
51. Nights
    If this event has been funded by hotel occupancy tax in the last 3 years, how many room nights were generated at Angleton hotels by attendees of this event or project?
53. Last Year?
55. 2 Years Ago?
57. 3 Years Ago?
59. What method did you use to determine the number of people who booked rooms at Angleton hotels (e.g.; room block usage information, survey of hoteliers, etc.)?
61. Was a room block established for this event at an area hotel(s), and if so, did the room block fill?

    1. Yes
    2. No
62. If the room block did not fill, how many rooms were picked up?
66. Event Promotion Information
    Please check all efforts your organization actually used to promote this event and how much was spent in each category.
68. Newspaper
69. Radio
70. TV
71. Other Paid Advertising
73. Number of Press Releases to Media
74. Number Direct Mailings to Out-of-Town Recipients:
75. Other Promotions
77. Did you include a link to the City of Angleton website or other source on your promotional handouts and in your website for booking hotel nights during this event?

    1. Yes
    2. No
78. Did you negotiate a special rate or hotel / event package to attract overnight stays?

    1. Yes
    2. No
80. What new marketing initiatives did you utilize to promote hotel and convention activity for this event?
82. Attachments
    Please attach samples of documents showing how the City of Angleton was recognized in your advertising / promotional campaign.
84. Samples
    Please attach at least 1 sample of all forms of advertising / promotion used in your campaign. If the sample itself does not indicate the medium (radio, TV, print or mail) used or where the advertising took place (e.g. a city's newspaper or radio spot that does not indicate the city where the spot was played), please include other information that would show the location of the advertising and medium utilized.
88. Sporting Related Events
90. If the event funded by the hotel occupancy tax was a sporting-related function / facility, how many individuals actually participated in this event?
91. If the event was a sporting-related function / facility, how many of the participants were from another city or county?
93. If the event was a sporting-related function / facility, quantify how the activity substantially increased economic activity at hotels within the city or its vicinity?
97. Additional Event Information
99. What Angleton businesses did you utilize for food, supplies, materials and printing, etc.?
101. Submittal Instructions
     Please submit no later than 45 days after the date of your event to: Martha Eighme, Director of Communications and Marketing at the City of Angleton, 121 S. Velasco, Angleton, TX 77515 or email meighme@angleton.tx.us
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102. Print Only

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